ProofHub Review – An Online Project Management and Team Collaboration Software!

ProofHub Review ProofHub is an online project and team management software that puts all the right tools an organization needs in one place without having to invest in several of them. It helps to plan what needs to be done, discuss ideas, organize files and documents, and deliver projects of all sizes, on time.

Using ProofHub, managers of an organization know what their teams are working on, the teams know what they are required to do, and the clients stay in the loop with no sweat and under one roof.

ProofHub is already loved by more than 85,000 teams and businesses worldwide. Its notable clients include Netflix, Google, Walt Disney, NASA, Pinterest, TripAdvisor, and many more.


Who Should Opt for ProofHub?

As far as its features and tools are concerned, ProofHub is neither specific nor limited to a single industry. It is, in fact, designed to meet the needs of any organization–small or big–that needs to get work done. It can be used anywhere, anytime, through a web browser or the mobile app.

That being said, like any other software, ProofHub is only as good as the people who use it. So, down here, is a review to help you make the most of it.


Also Read: Workfront Review- Easy Project Management Solution to Manage All Work from Single Place


The Top Tools for Project Management and Team Collaboration

Packed with all the tools an organization needs, ProofHub flaunts a great list of tools used for project management and team collaboration. Here are a few of them:

  1. Projects
  2. People
  3. Tasks
  4. Discussions
  5. Files
  6. Chat
  7. Kanban
  8. Gantt
  9. Calendar
  10. Notes
  11. Proofing
  12. Time
  13. Announcements
  14. Quickies


Yes, I Want to Visit the ProofHub Officials


What Are These Tools Good For?

  1. Projects

Good for: Planning and executing tasks

In ProofHub, you can add projects that will have their own set of teams, clients, tasks, workflow, files, time data, plans, and discussions. You can also choose a Project manager for each project from the list of the assignees and he or she will always stay updated with all the ongoing progress, pending tasks, milestones, time logged, and other activities in the project.

  1. People

Good for: Collaborating on projects

You can add people to your account and collaborate with them on projects using this project management software. You can also assign them roles and choose what type of access you want to give a person according to the tasks they need to perform.

  1. Tasks

Good for: Assigning and prioritizing work

You can assign tasks to one or as many team members you want using ProofHub. You can also break the tasks into smaller and manageable subtasks and select the assignees for each subtask too. You can set start and due dates and define clear deadlines. Oftentimes, people miss a task that needs to be done regularly because no reminders are given. In ProofHub, you can set a task to recur without having to create it manually yet and again.

  1. Discussions

Good for: Sharing updates and key communication

Discussions section of ProofHub is bliss to people who are fed up with derailed conversations in chat or even tired of going back and forth in lengthy email threads to find relevant information. Managers, their teams, and clients can share ideas and important updates and also discuss on particular topics easily here.

  1. Files

Good for:  Storing and organizing assets

Saving you from spending money on several additional tools, ProofHub has an in-app file management system too. You can upload files from your computer, Dropbox, Google Drive, OneDrive, and Box. You can share those files and also collaborate on them.

  1. PH Chat

Good for: Quick conversations

ProofHub Chat is where you can have one-on-one or group chats where you can send direct messages, ask quick questions, and get quick answers.

  1. Kanban

Good for: Visualizing stages of tasks and track progress

Kanban boards allow you to create workflow stages and visualize them. You can get a clear view of work progressing as one moves tasks from one stage to another.  Using kanban boards teams certainly get empowered to self-manage with better understanding of workflows.

  1. Gantt charts

Good for: Plan and modify schedules

In case you want to plan and schedule the order in which you want the team completed the tasks and also visualize them in a timeline view, Gantt charts in ProofHub help you do that perfectly. You can also set dependencies between tasks and then adjust your plans as deadlines shift and work changes.

  1. Calendar

Good for: Organizing and scheduling

Calendar section in ProofHub lets you organize and schedule events, milestones, and tasks at one place.

  1. Notes

Good for:  Jotting down ideas and save project information

‘Notes’ is the space where you can jot down anything from project information, minutes of the meeting or maybe some ideas that you need to remember.

  1. Proofing

Good for: Reviewing and giving feedback on files and designs

Unlike many other project management software, ProofHub has a built-in proofing tool too. Once you’ve shared a file, you cannot only preview it but also proof and share feedback on it. You can use markup tools to annotate and thus add a clear and actionable feedback for specific regions on it.

  1. Time

Good for: Keeping track of time spent on tasks

The Time section in ProofHub helps you keep track of one of the most valuable resources – time. You can get answers to questions like: Where is the team’s time going? What are the billable hours of the project? Did anyone keep track of the time spent on a task? There is an option to create custom time reports and set time estimates too.

  1. Announcements

Good for: Sharing information that may not be project-specific

Announcements in ProofHub is a section which an organization can use to recognize a team’s achievements, give birthday wishes, wish on employees’ work anniversaries or even share any other important information.

  1. Quickies

Good for: Jotting down quick stuff

ProofHub quickies are your personal sticky notes. You can jot down quick stuff and create checklists in just a single click from wherever you are in ProofHub.


Good for: Letting ProofHub remember your frequently visited items

In ProofHub, you can bookmark the items you work on frequently so that you can keep them near at hand wherever you’re in ProofHub.


Technical details

Devices Supported

  • Windows
  • Linux
  • Android
  • iPhone/iPad
  • Mac
  • Web-based

Language Support

  • English

Pricing Model

  • Monthly payment
  • Annual Subscription

Customer Types

  • Small Business
  • Large Enterprises
  • Medium Business
  • Freelancers


  • Cloud Hosted
  • Open API


Other Notable Features


@Mention someone to loop to grab someone’s attention, address them, or loop them in a conversation.


No matter it’s a discussion, chat, task list or even a project name, ProofHub allows you to add emojis anywhere you want. You can add more clarity to your words using them or even use them as a substitute whenever you fall short of words.

Jump to

ProofHub Jump to helps you access any specific project, person or bookmark near at hand. All it requires is a minimal effort of a shortcut Ctrl/Cmd+J from anywhere within ProofHub.


ProofHub Pricing

Essential – $50/month or $45/month (billed annually)

  • 40 projects
  • Unlimited users
  • 15GB storage
  • All core features

Ultimate Control – $99/month or $89/month (billed annually)

  • Unlimited projects
  • Unlimited users
  • 100GB storage
  • All core features
  • Custom roles
  • White labelling
  • Custom workflows
  • Project manager
  • Network control
  • Manage trashed items
  • API access for data transport
  • Project and resource reports
  • Advanced activity logs
  • Account transfer tool
  • Priority support
  • Data export

You can opt for a free trial and there’s no credit card required. You can check the detailed plans here.


Yes, I Want to Go with the ProofHub’s 30 Days Trial 



ProofHub is certainly project management software that focuses on seamless user experience. The software has a simple design, smarter connectivity, and even a speed that allows teams to get work done faster. ProofHub turns working together easier, smarter, and faster.